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Outlook - Set a default signature


A staff member asks: “How do you get your signature to be a default so you don’t have to add it to each e-mail?”


  1. Click File
  2. Click Options
  3. Click Mail in the left-hand menu bar. 
  4. The third button down on the right is Signatures, click it.
  5. In the upper, right-hand corner of the Signatures and Stationary box is an area titled Choose default signature
  6. There are three options. 
    1. E-mail account: Most of you have one email account so that is all that will be in that drop down. 
    2. New Messages:  Select which signature you want to appear for new messages.
    3. Replies/forwards: Select which signature you want to appear for replies and forwards.
    4. Click OK
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